All the forms you need when applying for or maintaining your organisation's passes can be downloaded here.
Form 11: Form to ask for the release of data
The Data Protection Act provides specific protection against unauthorised disclosure.
Form 12: Vehicle Pass Application
We have prepared these templates based on our authorised signatory training programme. They meet most if not all of the circumstances you are likely to meet. If you wish to vary the content, please ensure that you do not amend the questions the template letters pose to each recipient – these are set out in the direction that we have to ask you to follow. Please feel free to change certain issues of style or tone and remember that you should use your organisation's letterhead when preparing the letters. All the templates are in Microsoft Word format so they can easily be edited.
Proforma 1: Employment Reference
For referees, not for the current employer.
Download Proforma 1 (32KB DOC)
Proforma 2: Sponsoring Company reference
For the current or most recent employer.
Download Proforma 2 (27KB DOC)
Proforma 3: Self Employment reference
To verify details when an applicant has been self-employed.
Download Proforma 3 (32KB DOC)
Proforma 4: Employment in Family Business reference
To verify details when an applicant was employed by their own family.
Download Proforma 4 (36KB DOC)
Proforma 5: Employment Agency reference
If your applicant's employment was with an agency.
Download Proforma 5 (34KB DOC)
Proforma 6: JobCentre Plus reference
If your applicant was unemployed.
Download Proforma 6 (32KB DOC)
Proforma 7: HMRC reference
If in a family business or self-employed and those businesses are no longer listed.
Download Proforma 7 (28KB DOC)
Proforma 8: Education reference
References from schools, colleges and universities.
Download Proforma 8 (31KB DOC)
Proforma 9: Gap reference
To check any gaps of over 28 days in an employment record. One reference per gap is required.
Download Proforma 9 (36KB DOC)
Proforma 10: Voluntary Sector reference
If an applicant has spent time in the voluntary sector.
Download Proforma 10 (31KB DOC)