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Nominated Officer FAQs

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Nominated Officer FAQs

FAQs

What is a Nominated Officer?

The Nominated Officer is the senior person responsible for an organisation’s compliance with the Airport ID Pass Scheme.

They have to make sure that:
  • The organisation follows the MAG Standards
  • The Authorised Signatory(s) submit pass applications correctly and accurately
  • The Authorised Signatory(s) manage passes securely
  • Security risks are controlled across the organisation

They operate at an organisation-wide level, not at individual application level.

What is the Nominated Officer accountable for?

The Nominated Officer is fully accountable for:
  • Making sure the organisation complies with MAG’s ID Pass Scheme
  • Overseeing Authorised Signatories
  • Ensuring all ID applications are accurate and correct
  • Making sure passes are managed safely, legally, and securely

What are their main responsibilities?

A Nominated Officer is responsible for:
  • Overall compliance
    They ensure their organisation meets all requirements of the MAG Standard
  • Managing Authorised Signatory’s
    They appoint, oversee, and ensure Authorised Signatory’s are competent and compliant
  • Security leadership
    They promote a strong security culture and ensure their colleagues understand their responsibilities
  • Pass control and oversight
    They ensure Authorised Signatory’s only issue ID passes when justified and returned when no longer required
  • Audit and compliance
    They ensure full cooperation with audits and act on any findings
  • Risk and incident management
    They report lost, compromised, or misused passes and remove access if someone is no longer suitable

What authority does the Nominated Officer need?

They must:
  • Be a senior individual within their organisation
  • Have the authority to:
    • Allocate resources
    • Appoint Authorised Signatories
    • Enforce security decisions (including pass removal)

Can a Nominated Officer also be an Authorised Signatory?

No - they can't hold both roles. This ensures separation between:
  • Oversight (Nominated Officer)
  • Application processing (Authorised Signatory)

Do they need to process ID pass applications?

No - they don't typically submit or process individual applications.

Instead, they:
  • Oversee the system
  • Ensure Authorised Signatories are completing applications accurately and correctly

What is the Nominated Officer’s role in screening and vetting?

They are responsible for ensuring their organisation has:
  • Robust employment screening processes
  • Proper background checks for applicants

They don't complete checks themselves, but ensure they are done correctly.

What happens if an organisation does not have a Nominated Officer?

If an organisation does not have an appointed Nominated Officer then:
  • New ID applications may not be accepted
  • Existing ID passes may be suspended

A Nominated Officer must be in place at all times.

What is the Nominated Officer’s responsibility for ID pass lifecycle management?

They ensure that:
  • Passes are only issued where there is a legitimate need
  • Passes are regularly reviewed
  • Passes are returned promptly when no longer required
  • The airport is informed if a pass holder is no longer suitable

What is the Nominated Officer’s role in audits and investigations?

They must:
  • Cooperate fully with airport audits and investigations
  • Provide information when requested
  • Ensure any issues identified are resolved quickly

How do they manage insider risk?

They ensure:
  • Security controls are in place across their organisation
  • Suspicious activity or misuse of passes is escalated
  • Action is taken where individuals are no longer suitable to hold a pass

What is the difference between a Nominated Officer and an Authorised Signatory?

  • Nominated Officer:
    They are responsible for overall compliance and governance
  • Authorised Signatory:
    They are responsible for processing and sponsoring individual pass applications

Does a Nominated Officer need to attend an interview?

Yes - they're required to attend an interview where:
  • Their identity is verified
  • Their responsibilities are confirmed before approval

ID Centre contact details

Stansted

Phone number
01279 662500

Email
Idcentre@
stanstedairport.com

Address
Stansted ID Centre
Ground Floor
Enterprise House
Stansted Airport
Essex
CM24 1QW

Manchester

Phone number
01614 893545

Email
Security.pass.office@
manairport.co.uk

Address
Manchester ID Centre
Manchester Airport
Manchester
M90 1XQ

East Midlands

Phone number
01332 852968

Email
EMAPassOffice@
eastmidlandsairport.com

Address
Address EMA ID Centre
Building 113
Viscount Road
Castle Donington
DE74 2SA
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