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Application Forms

All the forms you need when applying for or maintaining your organisation's passes can be downloaded here.

New MAG Application Forms

Co 1 - Letter of Establishment 

Co 2 - Authorised Signatory Request

Co 3 - Authorised Signatory Cancellation

Co 4 - Letter of Support & Sponsorship

Co 5 - Access Level Support and Sponsorship


ID 1 - Security ID Applications

ID 2 - Additional Options

ID 3 - Application Details

ID 4 - Application Declarations

ID 5 - Security ID Support - Not Directly Employed

ID 6 - Security ID Support - Timeline History

ID 7 - Background Clearance Approval


Opt 1 - Gap Reference Pro-forma


Misc. 1 - Returned Security ID

Misc. 2 - Failure to Return Security ID

Misc. 4 - Reactivation of a Security ID

Misc. 5 - Lost or Stolen Security ID Report


Application Forms

Form 11: Form to ask for the release of data

The Data Protection Act provides specific protection against unauthorised disclosure.

Download Form 11

Form 12: Vehicle Pass Application

Download Form 12

Template letters for you to use

We have prepared these templates based on our authorised signatory training programme. They meet most if not all of the circumstances you are likely to meet. If you wish to vary the content, please ensure that you do not amend the questions the template letters pose to each recipient – these are set out in the direction that we have to ask you to follow. Please feel free to change certain issues of style or tone and remember that you should use your organisation's letterhead when preparing the letters. All the templates are in Microsoft Word format so they can easily be edited.

Proforma 1: Employment Reference

For referees, not for the current employer.

Download Proforma 1 (32KB DOC)

Proforma 2: Sponsoring Company reference

For the current or most recent employer.

Download Proforma 2 (27KB DOC)

Proforma 3: Self Employment reference

To verify details when an applicant has been self-employed.

Download Proforma 3 (32KB DOC)

Proforma 4: Employment in Family Business reference

To verify details when an applicant was employed by their own family.

Download Proforma 4 (36KB DOC)

Proforma 5: Employment Agency reference

If your applicant's employment was with an agency.

Download Proforma 5 (34KB DOC)

Proforma 6: JobCentre Plus reference

If your applicant was unemployed.

Download Proforma 6 (32KB DOC)

Proforma 7: HMRC reference

If in a family business or self-employed and those businesses are no longer listed.

Download Proforma 7 (28KB DOC)

Proforma 8: Education reference

References from schools, colleges and universities.

Download Proforma 8 (31KB DOC)

Proforma 9: Gap reference

To check any gaps of over 28 days in an employment record. One reference per gap is required.

Download Proforma 9 (36KB DOC)

Proforma 10: Voluntary Sector reference

If an applicant has spent time in the voluntary sector.

Download Proforma 10 (31KB DOC)

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